Safety Documentation includes:
A detailed Method Statement is required when carrying out high risk activities, per the First Schedule of The Safety, Health and Welfare at Work (Construction) Regulations, 2013.
If required, a detailed Method Statement is developed for all aspects of the construction covering the methods, procedures, resources, training requirements, certification required, monitoring requirements and planning involved.
Method Statements must be communicated to all persons involved in the task / element of build and all persons must sign off on such method statement.
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Section 20 of the Safety Health & Welfare at Work Act 2005 says that:
“Every employer shall prepare, or cause to be prepared, a written statement (to be known and referred to in this Act as a “safety statement”), based on the identification of the hazards and the risk assessment carried out under section 19, specifying the manner in which the safety, health and welfare at work of his or her employees shall be secured and managed.”
In order to comply with current legislation, an up to date written Safety Statement must be implemented by all employers, including the self-employed. Safety Statements must be reviewed and updated on a regular basis.
The Safety Statement is a written document aimed at demonstrating an organisations policies and procedures to safeguard:
- the safety and health of employees while they work
- the safety and health of other people who might be at the workplace, including customers, visitors and members of the public
The Safety Statement represents a commitment to their safety and health. It should state how the employer will ensure their safety and health and state the resources necessary to maintain and review safety and health laws and standards.
The Safety Statement should influence all work activities, including
- the selection of competent people, equipment and materials
- the way work is done
- how goods and services are designed and provided
It is essential to write down the Safety Statement and put in place the arrangements needed to implement and monitor it. The Safety Statement must be made available to staff, and anyone else, showing that hazards have been identified and the risks assessed and eliminated or controlled.
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Health & Safety Plan:
In accordance with requirements of the Safety, Health and Welfare at Work (Construction) Regulations 2013 a site specific Safety and Health Plan will be developed and prepared in two stages – the Preliminary Stage and the Construction Stage – for all projects notifiable to the HSA.
If a project is not notifiable a Safety and Health Plan is required only where the work concerned involves a particular risk, including but not limited to any of those referred to in Schedule 1 of the regulations.
Preliminary Plan – Design Stage
The Project Supervisor Design Process (PSDP) will prepare, on a preliminary basis, the Safety and Health Plan that will be passed on to the Project Supervisor Construction Stage (PSCS) for finalisation/development. It gives a general description of the project, the time scale expected, location of site and appropriate information on any other work activities taking place on the site, existing environment on site, activities involving a particular risk as per the 1st schedule of the 2013 Construction Regulations etc.
Construction Stage Safety and Health Plan
Once appointed, the PSCS will develop and implement the Preliminary Safety and Health Plan prepared at the Design Stage to prescribe specific provisions for the management of safety on a project site. The Plan will be completed and communicated prior to the commencement of work and updated as required through the life of the project. It will give details of the project itself, who will work on it, how it will be managed in terms of resources, time and personnel. It will give information specific to the site about emergency procedures, accident reporting, welfare facilities on the site, among other things. It will include a risk assessment of all activities and equipment to be used on the project.
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